This promise sounds almost too good to be true, doesn't it? Especially when your everyday life is dominated by phone calls, Excel lists and last-minute requests.
But it is possible. In this article, we'll show you how one of our customers managed to do just that by saying goodbye to their biggest problem. And that's where we start - with an honest description of the daily madness that may sound all too familiar.
The initial situation: chaos in deployment planning
Perhaps you know the feeling: the phone is ringing off the hook, your email inbox is overflowing and the whiteboard is a mess. For our client, this was not an exceptional situation, but a daily struggle. The problem was made up of several frustrating parts:
- The Excel hell of scheduling: Each individual Use was planned in huge, error-prone Excel lists. Who is available? Who has the necessary qualifications? Who is on vacation? A constant juggling act between different files that stole valuable time per request. Instead of serving your customers in minutes, the search and confirmation often took hours.
- Overstretched employees on the verge of despair: Your dispatchers (or maybe even yourself) spent their days not looking after customers and employees, but on pure administration. The feeling of never being finished and constantly having to put out fires led to massive stress and Demotivation. The value-adding work that you actually care about has fallen by the wayside.
- The monthly payroll nightmare: The frustration reached its peak at the end of the month. Timesheets had to be laboriously collected, manually typed and compared with the planning lists. Transposed figures and transcription errors were the order of the day and resulted in disgruntled temporary employees and an enormous amount of correction work in your payroll department.
The result was more than just a loss of time. It was a tangible brake on growth that frustrated good employees and prevented the company from reaching its full potential.
The solution: temporary employment software job.rocks as a game changer
There comes a point when you realize that things simply can't go on like this. Instead of just continuing to tackle the symptoms and manage the chaos, the company decided to make a bold cut - for a real solution that gets to the root of the problem.
The choice fell on job.rocks. Not just as new temporary employment software, but as the future nervous system for the entire deployment planning process. The plan was simple and revolutionary at the same time: replace chaos with clarity.
- Centralized software for temporary work instead of dozens of Excel lists: The first step was to get rid of the dreaded Excel hell.
job.rocksbecame the single, central source of truth. All information about employees, their availability, qualifications and documents were now available in one place and could be viewed by everyone in the team in real time. The endless searches and annoying reconciliations were immediately a thing of the past. - A digital colleague for your team: But a mere tool was not enough. Yours Employees needed a real digital colleague to do the tedious routine work for them. And that's exactly what
job.rocksRecurring tasks such as the creation of assignment contracts or the transmission of timesheets were automated. This finally gave dispatchers the freedom to concentrate on what really counts: personal contact with customers and employees.
But that's not all: the company knew that the best temporary staffing software is only as good as the people who use it. That's why the team was not left alone. In a short, crisp Training all employees were brought on board. The goal was clear: no fear of the new system, but real "aha moments" and the immediate confidence to use the full potential of the platform.
The foundation stone had been laid. The tools were there and the team was ready. The stage was set for a change that would exceed all expectations.
The software for temporary work speaks for itself
The theory sounded good, but what has really changed in practice? The changeover was not just a small improvement - it was a revolution for the entire workflow. The figures paint an impressive picture of newfound freedom and impressive efficiency:
👉 25 % Time saving in resource planning
That is not an abstract figure. It's a whole working day per week that the planning team has gained back. Just imagine: What would you do with 10 extra hours a week? For our customer, this meant less hectic work, more time for personal support for employees and customers and a drastically reduced error rate. Planning went from being a daily burden to a strategic tool.
👉 One less job needed due to temporary work software
This is perhaps the most impressive point. The company was not only able to maintain its order volume, but even increase it without having to fill a vacant position. The software now handles the tasks that previously tied up a full-time employee. The return on investment was achieved after just a few months. The existing team was finally able to concentrate on real growth instead of just managing the administration.
👉 Automated and error-free payroll accounting
Remember the monthly billing nightmare? It's over now. Timesheets are recorded digitally, checked automatically and sent to payroll with a click. The result: no more angry phone calls from employees, no more frustrated searches for errors, no more delays. Only punctual and 100 % correct payrolls. This creates trust and ensures peace of mind throughout the company.
👉 Filling vacancies at lightning speed
Where people used to spend hours searching through lists, today all it takes is a few clicks. A customer calls - and minutes later the right available employee is found and the employment contract is digitally on its way. This new speed not only deeply impresses customers, it also leads directly to more successful placements and increases turnover.
Conclusion: Efficiency that inspires
Today, the company is not only more efficient, but also future-proof - without further ado Personnel to have to stop. The temporary staffing software takes the pressure off employees, processes run digitally and automatically - and all at a fraction of the previous costs.
